What are the kinds of evidence to look for? What's expected to be in place?
Here’s a guide from the Australian Government for evaluating the implementation and effectiveness of your safety policies, procedures and systems. It is aimed at companies who decide to self insure for WorkCover, but it includes fantastic guidance for anyone who is a bit lost as to how to audit their safety system.
Note that this guide “is not intended to be used for workplace inspections, nor is it designed to assess the performance of individuals.”
Print out the audit guide to use while conducting your self-assessment and identify where your system implementation might be lacking. After listing the requirement itself, there’s a more detailed explanation as to what it means. There’s some guidance as to the kinds of documents you’d expect to find, questions to ask during the audit, and some clues on what evidence you might look for on ‘the shop floor’.
Any beginning auditor will surely find the content helpful, even if all the requirements don’t exactly match the wording in the standard you are going for.
Here’s an example:
(PCBU = Person Conducting a Business or Undertaking)
2.1.4 The PCBU and/or individual satisfy legal requirements to undertake specific activities, perform work or operate equipment, for example:
b) certificate of competency
e) approval or exemption
f) other relevant requirements.
The PCBU needs to identify and meet current legal requirements for the operations that it undertakes or for equipment that is held or operated, including:
These and others may be applicable depending on the extent of the business and the jurisdiction in which it operates.
Download the entire guide here: NATIONAL SELF INSURER WHS AUDIT TOOL from Comcare.gov.au